Integrating your Brand Email into Gmail

This tutorial is focused on our clients who host their websites with us and want to be able to access their email accounts that end in their domain name through gmail. If you don’t have one and want to create your brand email, here’s how.

Import your New Email via Gmail

Why Gmail?

Gmail is a wonderful service that provides all kinds of great email functionality but most of all provides you with more than enough space for a lifetime of email! This is important because most likely your hosting isn’t as cheap as gmail (free!) so you would like to keep the server space free from email so that you can use that space for your actual web site.

Lets get started!

STEP 1. Head to gmail.com SETTINGS

Log into your account. (I’m not going to walk you through how to create an account if you don’t already have an account, google has great help resourses to get you through that process)

Up in the top right corner of your browser window you should see something like this except for your gmail address and not mine:

STEP 2. CLICK ADD POP3 EMAIL ACCOUNT

Go ahead and click on “Settings” and you will see our lovely yellow settings panel come up. Please click on the tab labeled “Accounts and Import” and you’ll see this page:

STEP 3. ADD YOUR BRAND EMAIL ADDRESS

Add a mail account to gmail

Go ahead and enter your full email address (i.e. me@example.com) and click to go to the Next Step.

Enter settings for your mail account.

 

 STEP 4. GO TO YOUR BRAND WEBMAIL.

It should be webmail.example.com

To enter in the correct information here we’re going to need to refer to some settings that are found when logging into webmail on your server.

You will be prompted to enter your email address and password.

Once logged in you should see this:

You can change your email password here by clicking “Change Password” as well as read your mail with one of the three provided mail clients plus much more. To get to the information you need in order to get your mail through gmail you will need to click “Configure Mail Client”, click it now.

STEP 5. CLICK CONFIGURE MAIL CLIENT

You will see a pretty long page of text and automatic configuration links (but none for gmail). Read it if you want but what we are interested in is at the bottom of the page under Manual Settings:

STEP 6. GO BACK TO GMAIL WINDOW

Now head back to your little gmail window called “Add a mail account you own”.

Now we have the Username which under theManual Settings is called “Mail Server Username”. So for me I need to put in “yooweb+yooweb.me” for my Username.

Then enter your Password.

Check Always use a secure connection and label incoming messages

 

If you click the “Archive incoming messages” box then you will never see these messages in your inbox. I recommend you leave this unchecked.

Google will then tell you that before you can send any email from that account they need to send you a confirmation email to verify that the email address is actually yours. Go ahead and click “Send Verification”.

 STEP 7. CHECK VERIFICATION EMAIL IN WEBMAIL

Now you can actually close the next window as the email they sent will have a link that does exactly the same thing as entering in the confirmation code. Lets go get that email now by closing the window and getting back to our gmail inbox. Find your gmail window where we were looking at the settings page and click on your inbox link on the left hand side. Your confirmation email should now come up along with any other email that was previously in your account inbox! (If at first you don’t see any new email click the inbox link a couple times to refresh the page so that it accesses your account)

Open the confirmation email. It should say that it’s from the Gmail Team and has the subject “Gmail Confirmation”. Once the email is open you should see your confirmation code (which you don’t need) and then after the second small paragraph your confirmation link. Click that link and it should open a window similar to this:

 

Congratulations! You can now send and recieve email with your customized email account using your domain name!

There is one more little housekeeping item however that we should address. Lets head back to the setting area (remember the settings link in the top right corner in gmail). Once again click on the Accounts Tab.

 

Your Done!

Congratulations! Now you have an effective way to use your custom email address.